- Feb 17 2024
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The business world is becoming increasingly digital, but it’s still necessary to keep paper copies of some types of documents. An offsite climate-controlled self storage facility helps reduce clutter and maximize your office space while ensuring that your business document storage is secure, clean and meets any necessary compliance requirements
Find an available climate-controlled storage unit in Sioux City.
Business Document Storage Needs
Whether you’re storing your business documents onsite or in a self storage in Sioux City, it’s important that you consider some basic factors.
Security
Wherever you store your business documents must be secure to ensure that no unauthorized access is granted. This can be hard to achieve in a business environment with employees wandering in and out. A Sioux City self storage facility offers:
- Gated access to the facility
- Good lighting inside and outside the facility
- Onsite staff during office hours
- Noke ONE keyless door entry system lets you grant and revoke access to sensitive documents
Accessibility
It’s also important to make sure that anyone who SHOULD have access to business documents, does. An Iowa self storage facility allows for 24/7 access to your business document storage unit, even when your office and our customer service desk are closed. If your business has more than one office, it can be helpful to keep business documents in a more centrally located facility.
Climate-Controlled
Papers can deteriorate in the extreme temperatures and humidity that are common in Iowa, and many closets and spare rooms are not insulated or climate-controlled. Choosing a climate-controlled storage unit for your business document storage prevents damage from heat and mold from excess humidity
Regulatory Compliance for Document Retention
Even in the age of digitalization, some documents must still be kept in paper form. The consequences of noncompliance are both legal and financial. Even if your company does not receive legal sanctions for failure to comply, failure to adequately protect sensitive information can ruin your reputation. Requirements for document retention depend on a number of factors such as:
- Location: both your company headquarters and the locations where you conduct business
- Industry: Any industry that is governed by a higher authority has its own rules
- Types of documents you use: Sensitive data must be protected
Organized Document Storage in Climate-Controlled Units
Before you put your business documents in storage, you’ll need to do a few things:
- Backup all documents digitally – just to be safe
- Pack papers snugly in airtight containers, but not so tight they will get damaged when being accessed
- Label both containers and the documents within them clearly so you can find them easily
- Organize all containers so that the ones that need to be accessed most frequently are near the front.
- Rent a self storage unit that is large enough to easily locate documents.
Find Climate-Controlled Business Document Storage In Iowa
Your ideal business document storage solution is just a click or a phone call away. Contact us today to learn about your options and book your climate-controlled self storage unit in Sioux City.
